A wedding contract should clearly outline everything that’s included in a package—and if there’s something unexpected that’s not included, it’s your responsibility to ask your vendor about it before signing the contract. A project timeline with key dates, meetings, and progress reports scheduled in. Here’s everything you need to know about how to make a simple event contract along with templates and examples to help get you started. Plan to fulfill your end of the contract flawlessly so that you don’t have to refer to the contract again. It’s not hard to create your own contract. For the purposes of this sample contract, the company is BusyBee Wedding Planning and the clients are Jessica Alba and Kwame Raoul. Located directly on her professional website, guests can review, date, and initial this wedding contract in minutes, streamlining the process for everyone involved. Sample Items to Include in the Contract, Here’s a list of things that The Knot is advising its readers to ensure is in their contracts, becoming a wedding planner, Upcounsel has some great reading material, Upcounsel has some great articles on contracts and negotiations for small business. Additionally, no cancellation fee section would be complete without making it clear who may terminate the agreement (you may want to reserve this right depending on the client and their event vision). When you send the draft to everyone, invite them to take their time and ask questions or suggest changes where applicable. 5. Your wedding planner contract should include your cancellation policy, your back-up plan and an Acts of God clause — i.e. Refer to our Privacy Policy or contact us at privacy@cvent.com for more details. As an example, you hire a wedding videographer, so they provide a wedding videographer contract. If you are thinking of becoming a wedding planner, Upcounsel has some great reading material for you. This may include finding the client another third-party planner or reimbursing the client for the initial deposit. The contract between the couple can be entered in case of prenuptial contract, divorce contract and so on. You should always tip your wedding vendors, so you’ll want to include this in your initial budget. WEDDING SCHEDULE: All clients agree to confirm the schedule of events for the day of the wedding two-weeks prior to the event. And always, always get those changes in writing! Jessica Alba and Kwame Raoul will include a $1500.00 deposit with this signed contract. Sometimes, no matter how well you do your job, your clients will cancel their events. If you are working with a team, be sure to include everyone’s names, titles, contact info, and what roles they will play (if any) in this project. Here is where you’ll put each of the following sections: We’ve already outlined the meaning of these terms in the section above, but as a small business owner, it wouldn’t hurt to brush up on the basics of contract law before writing one of your own. Outline your vision for whether or not you’ll continue working on a possible rescheduled event. After you meet with the couple, send an email following up on what they want and attaching the contract. One of the most important things to include in your wedding planner contract is what you’re responsible for as the planner. Wedding Planner Contract Must-Haves. If you’re looking for certain designs or have a contract aesthetic in mind, Etsy currently sells over 1,900 wedding contract downloads for you to choose from. With all of the details that go into the booking process, it can get confusing when you start to put together your Wedding Photography contract. Yes, you’ll have to option to make changes or additions later on, but it’s best to eliminate the time suck that is back and forth negotiations and paperwork once the event planning is already underway. A Wedding Photography Contract should include 6 things in writing to protect you from liability. Photo Credit: Clane Gessel. What […] things that could derail the wedding but are totally out of your control. A wedding cake contract helps protect your bakery and your clients. The complete balance for your bridal party will be due on or before the wedding date. While not the glitziest part of planning, it is the most important. By including all of this information, it helps everyone understand exactly the service you are providing. Other common fees include things like a “setup” or “tear-down” fee. A basic wedding photography contract usually includes the following: Names and contact information for both the bride and groom Detailed description of the service rendered — photographs, in this case UpCounsel accepts only the top 5-percent of lawyers to its site. An example of this is parents throwing a child’s birthday party or first-time bachelorette groups who are new to the process! If a meal is being served, make sure that your contract states that there is one for you and anyone on your team. All payment details regarding what the couple owes you for the photography services and when those payments are due should be included. Have a blank version that you just fill in the names and dates of the couple and their wedding date. Unfortunately, verbal agreements don’t hold up in court. Send the contract to the couple (or occasionally their parents) immediately. Name of the couple and their contact information, How you are compensated and the dates that payments are due, and also the amount of any deposit that should be returned with the signed contract, Description of the services, goods and any conditions or restrictions, Cancellation and change policies and an “Act of God” clause (especially for outdoor events), On January 1st they will make an additional payment of $15,000, On April 1st they will make an additional payment of $15,000, On July 1st they will make a final payment of $15,000. BBWP will do A. The contract with the couple should include: start and finish times (including set up and break down of equipment), overtime rates, list of equipment or instruments you bring with you, relevant schedule for specific songs (for first dance, etc. Reviewing several existing contracts allows you to consider things that other professionals have been successful using. Plus, clients tend to appreciate it when their event planner presents them with professional and organized documentation, especially when it helps clear up their lingering questions and set realistic expectations for the event. Anything over $100 will be pre-approved by the client. In addition, a lawyer may have recommendations that you may not have thought to include. What exactly should your contract include is up to the vendor you are hiring and the service they provide, but the information above should be a good starting point in your research. No need to spend hours finding a lawyer, post a job and get custom quotes from experienced lawyers instantly. Contracts are an essential part of your relationship with your wedding vendors. Which is why having an agreement signed by both parties at the start of the project makes everything easier and less emotion-driven along the way. The clients are responsible for all travel expenses incurred by BBWP. In a wedding photography contract, it is important to include all the necessary details regarding the services to be provided to avoid potential issues and conflicts in the future. Your contract should include the following items: Today’s Date; Wedding Date (and time if you know it) Name of Bride & Groom; Bride & Groom’s Contact Info – address, telephone, email, etc. This contract’s sample terms are in plain language with less emphasis on jargon, which is perfect for dealing with individual bridal parties or groups. There won’t be time to go anywhere to get a sandwich. Plus, it helps set up clear boundaries and expectations for both parties from the get-go. You may not have specific details such as timings for the various events of your wedding day, especially if you are booking your photographer well in advance. What to Include in Your Wedding Services Contract As you look at samples of contracts for the wedding industry, you will notice that all of them generally include the same basic items. This section is all about you. Wedding photography contracts should cover everything from cancellations, to guests interfering with your shots, to the payment terms. When shelling out thousands of dollars for a wedding venue, every detail matters. Use simple language to make this section crystal clear for both you and the client. Because event planners, in general, offer a wide variety of services, your clients might have some expectations regarding what you’d be willing to do for them or what’s included in your fee. It’s a personal touch allowing you to thank them for their business and express your excitement about working with them on this important event. Not least, make sure that your contract seem more professional at contracts! 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